Step 02: Project Completion

Description

Objective

 

To       

 

            -  complete all outstanding project work,

 

in a way that

 

            -  reviews outstanding project items,

 

            -  resolves outstanding project items,

 

so that

 

            -  the project can be formally closed.

 

Overview

 

The project will have been using a number of control procedures that produce logs of change requests and issues. 

 

The logs need to be reviewed for a last time, To make sure that all items have been closed.  If any items have not been closed, they should be evaluated to see if they still have a bearing on the final product.  The items that are still open should then be closed or resolved.  As a last resort, if there is a follow on project or maintenance program, the outstanding items should be passed on to the person responsible for the subsequent work.

 

It is possible that some activities were not completed on the project.  The final commitment plan should be reviewed and any items that are still not complete should be identified.  Any uncompleted activities should be treated in the same way as unresolved change requests or issues.

 

The best way to carry out this work is to have a final meeting of the project team and any other members of the Project Organization that are necessary to make decisions on the outstanding items.

Step 02:         Project Completion

Task .010          Close Outstanding Project Work

Review the Change Control log and close any outstanding items.

 

Review the Issue Log and close any outstanding items.

 

Review the quality control log and close any outstanding items from completed quality reviews.

 

The project logs may be closed by transferring the items to a follow on project or to the maintenance process.

 

Produce personal assessments for all project team members.

 

Close and store project files. This may require forwarding some documents to other parts of the company (e.g. contracts correspondence).

 

Prepare a report on the final actions taken, for approval in the Project Closure Meeting.

Task .020          Prepare for Project Closure Meeting

Determine what needs to be accomplished in the Project Closure Meeting and decide who should attend.

 

Arrange and schedule the Project Closure Meeting.

 

Produce and circulate pre-meeting material (meeting notification, any required reading).

 

Produce outline project closure report for review at the closure meeting.

Task .030          Conduct Project Closure Meeting

Carry out the Project Closure Meeting in the agreed way.

 

Gain approval on closure actions.

Task .040          Follow Up Project Closure Meeting

Revise the closure actions if they were not approved in the Project Closure Meeting.